You can import employee data from a payroll system that supports this feature. The Import function also supports the importing of ASCII data.

There are two ways to import employee data. The first way is with badge ID’s. RealTime also allows the batch entry of badge ID numbers and also the entry of badge ID numbers using card readers, bar code wands or just through the keyboard.

By Badge ID

RealTime 2.0 and up Employee Import Specifications - ASCII data

This table is current as of 01-01-2010. Contact your RealTime vendor for an up-to-date listing before beginning the import process.

*    Default True: If no value is supplied, Imported Employees will be set to active as default.
      Default False: If no value is supplied, Imported Employees will be set to inactive as default

Each field must be separated with a comma

All field names in quotes are to have their data enclosed in double quotes in the ASCII transfer file.

Yes/No values are 0 for No and -1 for Yes.

Rates1, Rate2 and Rate3 are currency amounts - if no decimal is provided, one will be assumed at the end - i.e. 1 = 1.00.

Examples:

9,"Jetson, George",123,"523-56-2134",4,.5,12.23,,,"2002",,,"2222",,"23",-1,,,,,

10,"Jetson, Jane",123456,"000-99-9009",4,.5,,,,,-1,-1,,,,-1,,,,,

You are not required to put an employee Clock ID number. If it is blank, RealTime will automatically enter the next highest number in your Employee file. If this is a new import, the starting number is 1001 for the first card number. If you use the numbers through 9999, RealTime will stop the import process.

Start Import

To start the import, press the import button. If you are using the ASCII import, the file will be based on directory information set up in the Company Setup form. You can change this information once the import begins.

Error Trapping

If you make an error in your input, you can select the rows of employee data in the Employee Setup form and press the Delete key to remove them.